Pentathlon GB Privacy Policy Statement - and website use

  1. The MPAGB (which includes 'Pentathlon GB', the 'World Class Performance', the 'Talented Athlete Programme' and the Regions) is committed to respecting privacy and to complying with applicable data protection and privacy laws. You acknowledge that by making requests, using the website or providing data to us, you consent to the processing of your data in accordance with this Privacy Policy Statement. You can contact us to update your information, or tell us how you would like to receive information about products and services. To update your marketing preferences e-mail us, quote your membership number, and tell us what you want us to do i.e. 'opt-out E-mail' or if you have previously objected to receiving information by post, for example, but would like to change your mind and receive information, say 'opt-in post' in the subject header of your e-mail.
  2. You may visit our website without disclosing personally identifiable information about yourself (although note that we may use cookies and collect other non-personally identifiable information about your browsing activity). If you submit personal information by ordering products or services, for example, we will use your personal information only to support your continuing relationship with us.
  3. We may use your information (by whatever means transmitted) responsive to your request, for instance processing your membership, delivering any service or information requested by you, and responding to your enquiries. We collect and use your personal information only with your knowledge and consent, typically when you join, download forms, make enquiries, register for information, request information, or when you respond to communications from us. The type of personal information we may collect will include, for example, your name and postal address, date of birth, gender, telephone and fax numbers, and e-mail address.
  4. You confirm that any information you supply to Pentathlon GB about yourself, whether for the purposes of membership applications, competition entries or for any other purpose, and however you provide that information, is true.
  5. We may also collect non-personally identifying information about your visit to our website, and other similar sites based on your browsing activities. This information may include the pages you browse.
  6. We may also tell you about the products and services of carefully selected third parties. This helps us to make you aware of products and services which may be of individual interest to you.
  7. Please note that we do not pass your personal information to third parties unless you have given us permission or unless it is necessary to do so to deliver the products and services ordered or used by you. For example, we may disclose your data to a credit card company to validate your credit card details and obtain payment when you subscribe. It may also be necessary to pass your data to the organisation from whom you have ordered any products or services.
  8. We may be obliged to disclose your personal information to meet legal or regulatory requirements.
  9. You can write to us at any time to obtain details of the personal information we may hold about you. Write to or e-mail the Chief Executive MPAGB quoting your name and address, and give brief details of what information you want. We will take reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you. We will charge up to £5 to cover the costs involved.
  10. We review our technical, physical and managerial procedures and rules to protect your personal data from unauthorised access, accidental loss and/or destruction. We may amend or modify this policy at any time, particularly in response to changes in applicable data protection and privacy legislation.
  11. We may without further notice monitor or record your calls, e-mails, text messages and other communications in accordance with UK law, in particular to maintain a record of communications, for quality control or training, to prevent unauthorised use of our systems, and to ensure effective operation.
  12. Please be aware that communications over the internet, such as e-mail, are not secure. Website Usage
  13. Access to and your first use of the Pentathlon GB Website ('the website') constitutes your acceptance of our Terms and Conditions as published from time to time.
  14. Pentathlon GB reserves the right to change these Terms and Conditions at any time by posting changes on the website. You are responsible for regularly reviewing information posted online to obtain timely notice of such changes.
  15. Pentathlon GB makes every effort to guarantee the accuracy of information contained within this site, it accepts no liability for any inaccuracies and visitors who rely on this information do so at their own risk.
  16. Pentathlon GB is not responsible for the content or reliability of the linked websites within this site and does not necessarily endorse the views expressed within them. Listing shall not be taken as endorsement of any kind. To notify Pentathlon GB of broken/outdated links, please e-mail
  17. You acquire no rights or licences in or to the website and/or the content. You use the website in accordance with these Terms. You may download documents which appear in the 'Resources' section or other documents which are clearly intended for download. Other than as set out in this section you may not copy, reproduce, recompile, decompile, disassemble, reverse engineer, distribute, publish, display, perform, modify, upload to create derivative works from, transmit, or in any other way exploit any part of the website. Specifically, you may not copy any images which appear on the website without the written authority of Pentathlon GB.
  18. You may not use the website:
    1. For the posting, uploading, emailing or other transmission of any material, the publication, dissemination, use or possession of which infringes the rights of any person or which is unlawful in any other respect.
    2. In any manner which could damage, disable, overburden, or impair the website.
    3. To make available personal data about any person other than yourself.
    4. To obtain or attempt to obtain any materials or information through any means not intentionally made available or provided for through The Website.
    5. To impersonate any other person or entity or to provide inaccurate information.
    6. In any way which is abusive, vulgar, racist, sexist, defamatory, sexually orientated or obscene or which will harass, distress, embarrass or inconvenience any person or which might restrict or inhibit the use and enjoyment of the website by any person.
    7. For the posting, uploading, emailing or other transmission of any unsolicited or unauthorised advertising, promotional materials, junk mail, spam, chain letters, pyramid schemes, or any other form of solicitation or commercial exploitation.
    8. For the posting, uploading, emailing or other transmission of any material that contains software viruses or any other computer code, files or programs designed to interrupt, restrict, destroy, limit the functionality of or compromise the integrity of any computer software or hardware or telecommunications equipment.
    9. In such a way so as to remove the copyright or trade mark notice(s) from any copies of any website content made in accordance with these terms; or
    10. In any way that might bring Pentathlon GB, it's affiliated organisations or the sport of Modern Pentathlon into disrepute.
  19. By submitting messages, suggestions or material (including any text, photographs, graphics, video or audio) to Pentathlon GB or the website you are granting Pentathlon GB a perpetual royalty free non-exclusive licence to reproduce, modify, translate, make available, distribute and sub-license the message/suggestion in whole or in part and in any form anywhere in the world.
  20. By submitting any messages, suggestions or material to Pentathlon GB or the website you agree that Pentathlon GB may use those materials or suggestions for any purpose and in any what it chooses, including, but not limited to, developing, manufacturing and marketing products using such materials or suggestions. Any materials you provide shall be regarded as non-confidential.
  21. By submitting any messages, suggestions or material to Pentathlon GB or the website you waive all of the moral rights that you have under Chapter IV of the of the Copyright, Design and Patents Act 1988 in respect of any such material.
  22. Pentathlon GB shall have the unrestricted right to post on to the website some or all of any messages or suggestions that you submit to Pentathlon GB or to choose not to do so. If Pentathlon GB chooses to post some or all of your messages or suggestions it may thereafter remove from the website some or all of any messages or suggestions that you submitted to Pentathlon GB or the website at its discretion and without the need to give any reasons.
  23. If you do not wish to grant Pentathlon GB the rights set out above, do not submit contributions to Pentathlon GB through the website or through any other means.

Pentathlon GB Standard Competition Terms and Conditions

  1. All competitions are organised under the rules appropriate to the competition. It is the competitor's responsibility to read and understand the rules applicable to the competition they have entered. Competition rules are available from the Pentathlon GB website. By entering a competition you agree to abide by the rules of the competition and understand that any decision made by the competition organiser is final with no right of appeal or further recourse
  2. To participate in a competition you must be a member of the Modern Pentathlon Association of Great Britain Limited ('Pentathlon GB') on the closing date of the competition and on the day(s) of the competition itself. You agree to be bound by its Memorandum and Articles of Association and Rules and Regulations as amended from time to time.
  3. Parents/guardians/supporters/spectators of competitors agree to abide by the Code of Conduct for Parents and Spectators available from the resources page of the Pentathlon GB website.
  4. All competitors must be capable of swimming at least the distance appropriate for their class without contact with the bottom of the swimming pool and they shall be capable of treading water unaided for a minimum of two minutes. Where the competition pool has water with a minimum depth of 0.9 to 1.5 metres, only competitors who have reached the standard of ASA Competitive Start Award (in accordance with the ASA National Plan for Teaching Swimming - Level 4) will be permitted to start with a shallow racing dive. Any competitors who have not reached this standard must start in the pool.
  5. No late entries or those received after the capacity of the venue is reached can be accepted. Competition entries are not transferable and no credit can be carried forward.
  6. If your entry is accepted, no refund is possible for withdrawal for any reason, once the final closing date has passed. If you withdraw before the closing date then you will be refunded, less a £5 admin fee. Any refunds will be done by BACS only, no cheques will be issued by Pentathlon GB.
  7. If a competition has to be cancelled by Pentathlon GB for any reason, notification will be posted on the website as soon as the decision has been made. If the competition is cancelled for reasons within our control, each athlete entered into that competition will be offered an alternative competition (where possible) and in default a full refund. If the decision to cancel is made because of circumstances beyond the control of Pentathlon GB, e.g. adverse weather conditions or the strong possibility of adverse weather conditions, there will be no refund.
  8. Everyone attending any event or activity held under the Rules of the Association (or any affiliated body) must take positive care for their own and others' safety and should be aware of, and guard and insure against, the inherent risks of participation or attendance, including the risks of bodily injury and damage to property.
  9. The Organisers and all those acting on their behalf disclaim responsibility, financial or otherwise, for any loss or damage to personal or other property. It is the responsibility of competitors and spectators to look after and take their possessions. The Organisers and all those acting on their behalf only accept responsibility for physical harm suffered by a competitor or spectator to the extent imposed by law.
  10. Be aware that the use of any substance defined as a banned class by the World Anti-Doping Agency is strictly forbidden. Competitors are liable to dope testing, in or out of competition. Refusal or failure to comply may be treated as a positive test.
  11. Pentathlon GB observes a strict Child Protection Policy, the provisions of which must be observed at all times. Any individual wishing to use a mobile phone camera, still or video camera at the competition must first register their name, address and telephone number at competition registration on the appropriate form, before the start of the competition. Permission for the use of such equipment is at the discretion of the Competition Organiser, Pentathlon GB and the Venue Management. A copy of Pentathlon GB's Child Protection Policy is available from the Pentathlon GB website.
  12. There may be a professional photographer in attendance at any competition organised by Pentathlon GB. By entering a competition you accept that Pentathlon GB may publish images of the competition which include images of you. You may ask us to take down a clearly identifiable image of you by a request in writing and if the image is exclusively of you and it is practical we will do so.
  13. Any photographs which you submit to Pentathlon GB may be used free of copyright in any publication produced by Pentathlon GB, including the website.