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  • Feb 2014

Recruitment: Administration Assistant

Posted on Monday, 9th Sep 2013 by Eleanor Guest

Administration Assistant Job Description                                    

Location:  Pentathlon GB Headquarters, Bath University     

Salary:  £14,000 – £16,000    

Hours:  37 hours per week

Role Summary

The main responsibilities of this role are to provide administrative support to the Office Manager, including competition and membership administration.  The role varies from day to day according to the number of competitions running, it can be extremely busy at times, but there will be the opportunity to develop some areas for the right candidate.

Key Responsibilities and Main Tasks

General Administration

  • Act as a first point of contact for general enquiries to the organisation, these are mainly phone calls.
  • Assist in the ongoing development of the Administration Office processes.
  • Maintain adequate levels of stationery, informing the Office Manager when items need to be ordered.
  • Check shared mailboxes and respond accordingly.  

Competitions Administration

  • Process postal applications and payments for all competitions, entering the details onto the database.  Take and process payments for e-mail competition entries.
  • Produce and check the Competitions Database for each competition entry has closed. 
  • Scan, file and update individual records when safety and competency certificates are received.
  • Assist the National Competitions and Events Manager by ensuring that all necessary competition equipment and paperwork is prepared for each competition.
  • Focal point for competitions within the Administration Office.

Membership Administration

  • Process postal applications for individuals.
  • Monitor the Membership Inbox, checking for bounce backs, answering queries and filing electronic reminders.
  • Send reminders to clubs to renew their affiliation and process applications and renewals.        

Person Specifications

The post holder must have the following attributes:

  • Friendly and helpful nature when answering the phone.
  • Proven ability to work to deadlines. 
  • Ability to remain calm and focused during busy periods.
  • Highly motivated and able to use initiative.
  • Able to work for long periods alone and with minimal supervision.
  • Ability to communicate at all levels with good spoken and written communication skills.
  • High level expertise in administration, including database management.
  • Ability to prioritise and remain calm under pressure.
  • Excellent attention to detail.
  • Excellent IT skills, proficient in using Microsoft Office.  Experience with Access databases is desirable although training will be given to the right candidate.

How to Apply

Send your covering letter and CV to eleanor.guest@pentathlongb.org  If you have any questions you can call Ellie on 01225 386808.

Closing Date

25 September 2013

Interviews

Will take place in Bath 01 – 04 October 2013.


News from April 2014

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Posted on {Date} by {Posted_By}

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Date MYSQL Date Headline News Item Posted By
Thursday, 17th Apr 2014 2014-04-17 GB men miss out on final berths at Chengdu World Cup

The young British men’s team have missed out on places in Saturday’s final at the Modern Pentathlon World Cup in China. 

Twenty-year-old Sam Curry came agonisingly close to clinching a place in the final at only his fourth World Cup competition.
 
The top-12 athletes from each of the two semis automatically progress along with the next 12 highest points scores from the two semis.
 
Curry finished 18th in semi-final A and his points total of 1080 was the joint 12th highest among the athletes who didn’t automatically qualify, along with Lukas Kontrimavicius of Lithuania. But the Lithuanian’s better run/shoot time in semi-final B saw him secure the last spot in the men’s final on Saturday.
 
Curry was sixth after the fencing in semi-final A and climbed to ninth with a 200m freestyle swim time of 2:05.82. He dropped to 18th in the run/shoot.
 
Twenty-year-old Luke Tasker, competing at his first World Cup, finished 31st in the same semi. He was joint 19th after the fencing, produced the sixth fastest swim of the semi (2:02.92) to go into the run/shoot in 13th, but he dropped down the field.
 
Semi-final B started in the pool and Tom Toolis’ swim time of 2:04.56 put him eighth. He dropped down to 21st after the fencing and ended the day in the same spot.
 
Tomorrow (Friday) sees the women return to action in their final.
 
Pentathlon GB is the national governing body for the Olympic sport of modern pentathlon and has its National Training Centre at the University of Bath.

Steve Ballinger
Wednesday, 16th Apr 2014 2014-04-16 GB trio through to Chengdu World Cup final

All three British women competing at the Modern Pentathlon World Cup in China have progressed through to Friday’s final.
 
Kate French, Freyja Prentice and Samantha Murray all qualified from their semis in Chengdu today (Wednesday).
 
Prentice struggled with an ankle injury and a decision on her participation in the final will be taken on the day.
 
Istvan Nemeth, Women’s Head Coach for the British team, said: “The only goal in the semi-finals is to get into the final. They’ve achieved that today."
 
French, ranked 19th in the world, qualified comfortably from semi-final A, crossing the finishing line in third place, 11 seconds behind China’s Xiaonon Zhang and a second behind Russia’s Ekaterina Khuraskina.
 
Sixth after the fencing and fifth after the swim, she was able to make sure of a top-12 place that guaranteed a spot in Friday’s final.
 
Prentice finished 17th in semi A after an ankle injury hampered her efforts during the run/shoot. With the top-12 from each semi guaranteed places in the final along with the next 12 highest points scorers, she faced a wait to see if she had reached the final. Her points score was high enough to see her through.
 
Samantha Murray came home 14th in semi B. Eleventh after the fencing, she clocked the second fastest 200m swim of the semi with 2:11.26 to go into the run/shoot in fifth. She crossed the finish line in a bunch of athletes to safely qualify for Friday's final.
 
Russia’s Donata Rimsaite led the way home in semi-final B.
 
Tomorrow (Thursday), 20-year-old Luke Tasker makes his World Cup debut in the men’s heats. He goes in semi-final A. Sam Curry and Tom Toolis go in semi-final B.
 
Pentathlon GB is the national governing body for the Olympic sport of modern pentathlon and has its National Training Centre at the University of Bath.
 
Chengdu World Cup schedule
(please note: Chengdu time is seven hours ahead of UK time)
 
Wednesday: 16 April: women’s heats
Thursday 17 April: men’s heats
Friday 18 April: women’s final
Saturday 19 April: men’s final
Sunday 20 April: mixed relay
 
GB team for Chengdu
 
Kate French – 11.02.91, Meopham, Gravesend – Bath
Samantha Murray – 25.09.89, Clitheroe, Lancashire – Bath
Freyja Prentice – 20.05.90, Inverurie, near Aberdeen - Bath
 
Sam Curry – 03.09.93, Salfords, near Redhill – Bath
Luke Tasker – 28.01.94 – Waddington, Clitheroe, Lancashire - Bath
Tom Toolis – 23.12.92, Hornchurch, north east London- Bath
 

Steve Ballinger
Monday, 14th Apr 2014 2014-04-14 Tasker set for World Cup debut in China

Twenty-year-old Luke Tasker is set to make his Modern Pentathlon World Cup debut at this week’s competition in Chengdu, China.
 
Tasker is a member of a six-strong GB team competing at the event. He joins 20-year-old Sam Curry, who contests his fourth World Cup, and 21-year-old Tom Toolis, who competes at only his second World Cup, in a young GB men’s team.
 
London 2012 Olympic silver medallist Samantha Murray heads the GB women’s team. She is joined by Freyja Prentice and Kate French, who are ranked 17th and 19th in the world respectively.
 
Jan Bartu, Pentathlon GB Performance Director, said: “Chengdu will be another opportunity for selected athletes to score points for the pentathlon world ranking list and hopefully achieve positive results for the British rankings, which will be used to select the teams for the European and World Championships later in the season.”
 
Tasker, who is studying Sports Performance at the University of Bath, finished 27th at the International Budapest Cup in Hungary a week ago, where Curry was 22nd and Toolis 23rd.
 
French continued her strong performances over the last year by taking the silver medal in the women’s competition at the International Budapest Cup, finishing 26 seconds behind Hungary’s Sarolta Kovacs.
 
Samantha Murray came home sixth with Jo Muir seventh, Georgia Pipes 20th and Caroline Nickerson 25th.
 
Pentathlon GB is the national governing body for the Olympic sport of modern pentathlon and has its National Training Centre at the University of Bath.
 
Chengdu World Cup schedule
(please note: Chengdu time is seven hours ahead of UK time)
 
Wednesday: 16 April: women’s heats
Thursday 17 April: men’s heats
Friday 18 April: women’s final
Saturday 19 April: men’s final
Sunday 20 April: mixed relay
 
GB team for Chengdu
 
Kate French – 11.02.91, Meopham, Gravesend – Bath
Samantha Murray – 25.09.89, Clitheroe, Lancashire – Bath
Freyja Prentice – 20.05.90, Inverurie, near Aberdeen - Bath
 
Sam Curry – 03.09.93, Salfords, near Redhill – Bath
Luke Tasker – 28.01.94 – Waddington, Clitheroe, Lancashire - Bath
Tom Toolis – 23.12.92, Hornchurch, north east London- Bath

Steve Ballinger
Monday, 14th Apr 2014 2014-04-14 Muir wins gold and Choong silver at junior international

Two young British pentathletes produced strong performances to secure podium places at the Milan Kadlec Memorial junior international competition in Prague at the weekend.